5 Tips for Business to Secure Your Data on The Cloud

In the ’90s, the only way businesses could protect their critical information was giant servers capable of holding up to 100 MB of information at a time. Disk drives that were more likely to break then be of any use.

But, now in the technological age…

Business owners have the unique advantage of cultivating innovations to help with the storage and distribution of information, business processes, and strategic planning.  Of course, you still have the age-old servers capable of storing terabytes, and exabytes of data. But what happens if there are physical risks at your enterprise? We assume that you already decided to make the move to the cloud for just this reason. But you are worried about safeguarding your information, which is the entire point of this article.

We aim to help give you insightful tips to show you exactly how to protect your data on the cloud.

What Are Potential Risks You Could Run Into With Cloud Computing?

Imagine trying to protect yourself from a disaster that you know is happening. But you don’t know how, where or when it will occur? It would be impossible, right? That's why the first, and the most important thing is to consider what potential stumbling blocks you can run into when adopting the cloud.

  • Loss of sensitive data due to internet problems.
  • Malware infections of business files.
  • Hacked interfaces.
  • Insider Threats.
  • Someone Hijacking your account.

The good news is that each of these things has a fairly easy solution. So, let’s get into it.  Serious authentication protocols to protect the information. How many of your passwords are easy to guess? Something with your daughter's name. Perhaps your sons birthday, or your anniversary with your loved one?

Guess what… You are asking to be hacked!

The first part of setting a secure authentication protocol is making sure you have a secure password. The best way to do this is to use a random password generator to help you get a longtail password, which is impossible to guess.  Another good practice is to enable two-factor authentication on cloud-based applications or documents. This will give you a higher level of control regarding who can access what, and when.

Limit Employee Access

Don’t Give Them A Free Pot Of Gold! You wouldn’t give your floor manager access to overhead expenses, and banking information, would you? Probably not.

In fact, if he/she were to have these details, it puts your business at risk from user-mistakes, or potential greed at the thought of a quick buck.  Which is why it is important to set proper levels of authentication for different employees according to what they need to be able to work productively throughout a workday.

Keep An Eye On The Cloud At All Times

Although, this may sound over-the-top, it’s important to have a continuous idea of who is on your cloud S3 (Simple Storage Service), when, and why. Investing in setting up a real-time analysis for your account is a great way to do this. For example, say a hacker managed to secure the login information from one of your employees.

This software would detect that the login is coming from a computer with a different IP address, stopping the hacker in his tracks, and protecting your business.

Process For Off Loading Ex-Employees

I am sure by now you know how hard it is to get fired. Having your own business, you learn this the hard way. It’s far to easy for a disgruntled employee to do something that could irreparably harm your business. When you do let employees go, it’s incredibly important to ensure that all of there logins and access details are changed.

This could be an arduous process, as chances are that the said employee will need access to a bunch of different cloud-based applications, and documents. Which is why it is important to set up a process for doing this. Here is a guide to help you.

Have A Backup & Recovery Process

The cloud is famous for being a secure place to store digital information. It’s considered a much safer option than traditional on-site storage options. However, being technology – there is still always the chance that information could be corrupted in the upload process. Or user-error could land the wrong files in the virtual trash bin.

That’s why it is considered a good practice to look into getting a comprehensive data backup and recovery plan in place. Not only for your cloud-stored information. But also for any physical on-site storage facilities that you make use of to keep processes running smoothly.